Call for Session Proposals

VirginiaCAN is currently accepting session proposals for the annual conference scheduled for December 5-7, 2018 at the Hilton Main Hotel, Norfolk.

The session proposal deadline has been extended to Wednesday, October 24, 2018. You can submit a proposal by completing this formPlease review the information below before submitting. 

Feel free to share this opportunity with others who may be interested.


VCAN encourages proposals for innovative workshop sessions that emphasize audience participation in the delivery of an informative and exciting conference experience. For ideas on interactive sessions, click here. We will give priority to proposals with a format that allows the audience to connect with and learn about important college access and success topics in a new way, i.e. VCAN’s 7-14-28 hot topics format. Preference will also be given to sessions that have never been presented at the VirginiaCAN conference. Please be sure to notify all presenters included in your proposal prior to submitting.

Presentation Formats

Sessions will be 75 minutes each. Your session should consist of no more than 70% lecture and include interactive learning. Formats may include traditional styles such as panel presentations, lectures with Q&A, roundtables, demos, and hands-on workshops.

In addition to the traditional presentation formats, VirginiaCAN encourages session proposals to consider the 7-14-28 Format. The 7-14-28 presentation format is a novel approach that responds to the demands of today’s learning culture to present a variety of concise information that can be processed quickly. The 7-14-28 presentation style is a rapid-fire showcase of ideas, innovations, and/or theories that allows for multiple presenters and multiple viewpoints. This year you have three themes from which to pick using this format: Career Exploration ActivitiesParent Engagement Lessons Learned; or Summer Melt Prevention Strategies.

Speakers have:

  • 7-minutes to talk/present their information on Career Exploration Activities or Parent Engagement Best Practices or Summer Melt Prevention Strategies

  • 14 slide number/quantity restriction, and a

  • 28-point font size minimum for any text.

7-14-28 allows speakers to focus on the essentials of their subject, while offering an audience the chance to enjoy multiple presentations in one sitting with a variety of takeaways. 7-14-28 presentations will be grouped together to fill a 75-minute concurrent session: one on Career Exploration Activities, one on Parent Engagement Lessons Learned, and one on Summer Melt Prevention Strategies. Time for questions and answers will be allotted. Take the challenge and help us provide attendees with an alternative outcomes-based learning format.

Session Topics 

VirginiaCAN seeks sessions to cover a variety of topics such as college awareness and readiness, college affordability, partnerships for success, rural/urban initiatives, parent engagement, equity, special populations, 21st century skills, STEM programs, financial aid and literacy, research/data/evaluation, student success in postsecondary education, effective management of access/success organizations, policy advocacy, and pathways to higher education/training. Presenters can share best practices, lessons learned, programs, tools and resources, research, etc.

Selection Notification 

The conference committee will review all proposals and send selection notifications via email to primary contacts shortly after the submission deadline. Preference will be given to sessions and topics that have never been presented at the VirginiaCAN conference and/or sessions that utilize the novel 7-14-28 presentation format described above.


Presenters are not required to register for the conference unless they wish to attend other sessions, including keynotes, breakouts, and/or meals. General conference and registration information will be posted on the conference page, as available. Please visit the website routinely to see updates.

For questions regarding the conference and/or proposal submission, please email

Thank you! We look forward to receiving your session proposal submission form.